How To Get Business Email Savvy-www.haole55.com

UnCategorized Your business email makes a statement about your business, the statement should not be: ‘A free email account? They do not even have a proper business email, must be very small time operation that makes me nervous.’ It may seem like small things, email addresses that is, but if you do not manage them correctly, you are at a minimum confusing people and more likely discouraging them from seeing past your unprofessional practices. Tie your email to your business domain Part I If you are currently using an email that is tied to your Internet service provider, e.g., Gmail, hotmail, AOL, Yahoo, you are broadcasting an amateur persona or a shoestring operation, neither one is good for business. Beyond the appearance of this email designation, there are several very real threats to your business. If you should decide to change your email provider, you will need to let everyone know that your email has changed. Plus, your contact list may not be .plete enough, meaning that you could inadvertently lose contact with people that could be valuable to you; keep your free email account active until you have notified all your contacts about your new email address, or setup an autoresponder within your free email account to notify users about your new, more professional email address. Secondly, when you send your email out from a free email account, you are advertising that email provider’s domain, not your business (for example, SuzyQ Fashions). On the other hand if you send out from your personal business email, suzy AT suzyqfashions DOT ., you are sending out several messages: – The name of my business is SuzyQ Fashions. – Yup, you have got the boss, Suzy, of SuzyQ Fashions. – If you want to see what my business has to offer, you can go to SuzyQFashions DOT . and take a look. If you are still using a free email provider, you may want to stop reading this article right now and make the switch (and you should feel that way) but hold on long enough to get the rest of the information then go do it before the day is done. Tie your email to your business domain Part II If you have employees and you are not using your business domain as your email address, you have the same problem only bigger. Now you have your business correspondence ending up in other people’s personal email accounts where they might inadvertently be shunted to junk mail, be infected by a virus if your employee is not diligent and/or be inaccessible to you if the employee is away, sick or simply leaves the .pany. When you set up domain email accounts for your employees, do not use the employees name. If you do and the employee leaves, you will need to divert all of Tom’s email to Jill who will need to ask every client to change the email address they use to contact sales or accounting in your business. Instead, develop a series of generic names to use such as Sales AT SuzyQ or Accounting AT SuzyQ or Supprt AT SUzyQ. If you have more than one person in any of these roles you can either allow all emails to go to sales or accounting with group access or use variation such as sales rep or customer support or accounts. Use personal signatures within emails to make a more personal statement. Next, be sure you have a way to redirect email to another employee if your employee is away. Emails should not remain unanswered during an extended period of absence. If you do allow employees to create an auto responder that gives info about being away and a return, be sure that they provide information about how to be in touch with someone else in the firm in the meantime. And, be sure they remove the auto responder immediately upon return so clients do not get an email on Nov 15th saying that your rep will be away until Nov 8th. Finally, when someone leaves, do not cancel the account which can lead to emails bouncing back to senders. Instead, direct the emails to another employee’s account. These email issues may seem minor but in e-.merce, everything counts. About the Author: 相关的主题文章: